Release Notes 4.0

New Features

Refreshed User Interface

The Gimmal Physical user interface has been refreshed for a more modern layout. Version 4.0 has a more intuitive navigation with features that include

• Expandable left tab menu which replaces top level Tabs

• Administration and Preferences moved to gear drop down

• Left hand Navigation for Preferences,

• New Page with updated options for Tabs

• Space saving features like toggles for System and Legal Hold fields

• New Wait Spinner for button clicks

This refresh will serve as the baseline for continued improvements and modernizations to the UI design.

Workflow Disposition

The disposition process has been significantly improved to facilitate multi-level processes with new features to ease the management of records disposal. This includes:

Support of Workflow Process

The flexibility of workflow steps has been leveraged as part of the new method for creating a disposition process. This includes options such as:

• Parallel or sequential approval steps

• Implied or explicit approvals

• Custom disposition notices including editable emails and reminders

• Assigning workflows to Record Schedules

New Dashboard Page

Users and Admins now have a one-stop place to see items relevant to them. Now available are stage-specific links that navigate directly to items in the Home Page Grid that are assigned to the user. Record managers have their own set of queries pinpoint the items awaiting disposition.

Separate Page for Disposition Decisions

A new page dedicated to approvals and rejections can be reached from the new dashboard queries or directly from the Home Page Grid. It has its own security rights with added features such as notes on approvals and an optional email address for additional verification once the job is complete.

Improved Retention Page

Options have been added to the Retention Page to make the disposition process even more efficient. They include:

• Choice to promote undisposed items from previous batches

• New Filter option for Record Schedules

• Alternate description for new batches

Other Disposition Improvements

Other disposition improvements have been added, including:

• Clearing of batch numbers and descriptions from records in bulk

Miscellaneous Improvements

• Iron Mountain Updates

  • Connector allows multiple log-ins

  • Department and Division now children of Customer

• Alternate Contact Information for requests

• Carry-over fields now include locations for new container items

• Improved management of caption changes

• New views to offer flexibility in report creation for implementation team

• Refresh data entry pages from the web interface

• On-premises Enhancements:

  • Improved support for Azure SQL

  • Streamlined installer

Bug Fixes

General Availability

April 17, 2025