This section contains a list of valid tokens that can be used anywhere the rule builder is available, including:
Legal Hold Rules
The tokens are separated by Connector/Extension type, with the System Tokens being available regardless of Connector type.
The repository of the connector. For SharePoint, this value will be SharePoint. If you use the File Share Connector, this value would be FileSystem, for example.
The name of the item’s parent folder
The name of the item, including file extension
A Record’s Declared status.
The size of the file in bytes
The date and time the item was created
The date and time the item was last modified
The full URI of the item
One property for each level of the @uri value. For example, on SharePoint, if @uri started with "https://servername", @uri_level0 would be "servername". The last of these properties will represent filename and file extension, such as "test.docx".
System tokens are case-sensitive and will not display values correctly unless you enter the token in all lowercase format.
Example: @created not @Created
The label given to a file.
The DocBase where the document resides
The DocBroker for the document
A list of cabinet IDs where the document can be found
A list of the cabinet names where the document can be found
The documents object type
A list of folder IDs where the document can be found
A list of folder names where the document can be found
The id of the application for the document
The version specific ID of the document
The id for tracking all versions of the document
Owner of the mailbox the item is in
File Share Tokens
The owner of the file from the File System; for example, "Gimmal\Susan"
Physical Records Management Tokens
The name of the container that holds the physical asset
The name of the physical asset
The Barcode value of the physical asset
The "Alternate Barcode" value of the physical asset
The keywords of the physical asset
The "Home Location" value attached to the asset
The "Current Location" value attached to the asset
The owner listed for the asset
The keywords of a container that holds the physical asset
The "Temporary Location" value attached to the asset
Status of the asset charged-out/in
The user that an asset is charged-out to
The "Type" value attached to the asset
The "Location Type" value attached to a location asset
The following asset metadata can be used:
For specificity, use @repo = physical to only affect physical assets
SharePoint and SharePoint Online Tokens
The title of the SharePoint List that contains the document
The full URL of the root web site in the site collection; for example "https://servername/"
The title of the item’s web/site
The server relative URL of the item’s web/site, for example "/accounting"
The server relative URL of the item’s parent folder, for example, "/accounting/ap"
The name of the item’s content type
The Title property from SharePoint
SharePoint Column Display Name
Any SharePoint Column Display Name can be used in Classification Rules