The following timer jobs are necessary for the Microsoft 365 SharePoint Connector to manage content.

Timer Jobs

Full Classification – the Full Classification job crawls every file contained within SharePoint Online sites that were added to (5.2.3) Site Management, and notifies Gimmal Records of their existence. This job is typically executed upon initial addition of a new site. It is disabled by default, but it can be scheduled to run on a regular basis.

NOTE – scheduling Full Classification to run on a regular basis can put considerable strain on the system.

Incremental Classification – the Incremental Classification job synchronizes all file changes that have occurred within SharePoint Online sites that were added to (5.2.3) Site Management.

Preservation Retention – the Preservation Retention job processes approved retention actions for SharePoint Online items with Preservation enabled.

Retention – the Retention job processes approved retention actions for SharePoint Online items after they have been approved from Gimmal Records. As the Retention job completes the processing of retention actions, it notifies Gimmal Records of the completion status. The job’s status is shown in the Pending Automation section.

Default Timer Job Schedules

These job schedules are the optimized intervals for this timer job and changing them could affect the overall performance of Gimmal Records functions.

Job

Schedule

Full Classification

Monthly (Disabled)

Incremental Classification

Every 5 Minutes

Preservation Retention

Every 5 Minutes

Retention

Every 5 Minutes