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Technical Specifications - Iron Mountain Connector

The Iron Mountain connector facilitates the transfer of requests for delivery and pickup of boxes or files between Gimmal Physical and Iron Mountain data centers.

Additional information regarding setting up and using the Iron Mountain Connector can be found here.

File Creation

When requests are submitted to the Iron Mountain sftp site a files with a .ord extension for pickups or deliveries and .add extension for additions are created and posted to the Iron Mountain site. Data to create these files is constructed using the following:

Pickup or delivery files (.ord) – Header Information

Gimmal Physical Source

Iron Mountain Reference

Customer ID (On Customer tab)

CustID

District ID (On Customer tab)

DistID

Address Information (Transit Information tab). If Ship To Code is present it is used instead of address information.

Ship to address information

Pickup or delivery files (.add) – column mapping for Boxes.

Note: For the most part these fields can be empty as this data is now captured and managed in Gimmal Physical.

Gimmal Physical Source

Iron Mountain Reference

Customer ID

CustomerNumber

Box Number (if empty then Barcode will be used)

SkpBoxNumber

Barcode

CustomerBoxNumber

Department ID

DepartmentId

Record Code

RecordCode

Date From

FromDate

Date To

ToDate

Major Description

MajorDescription

Minor Description

MinorDescription

Scheduled Destruction Date

DestructionDate

Destruction Indicator (defaults to U)

DestructionIndicator

Long Description 1

LongDescription1

Long Description 2

LongDescription2

Long Description 3

LongDescription3

Long Description 4

LongDescription4

Long Description 5

LongDescription5

Long Description 6

LongDescription6

Long Description 7

LongDescription7

Long Description 8

LongDescription8

Extra 1

Extra1

Extra 2

Extra2

Division ID

DivisionId

Create Date (the boxes create date)

CreateDate

Event Date

EventDate

Reference 1

Reference1

Box Hold Code

BoxHoldCode

Pickup or delivery files (.add) – Item Information (Files)

Gimmal Physical Source

Iron Mountain Reference

Customer ID

CustomerNumber

Box Number (if empty then Barcode will be used)

SkpBoxNumber

Barcode

CustomerBoxNumber

Department ID

DepartmentId

Record Code

RecordCode

Date From

FromDate

Date To

ToDate

File Desc 1

FileDescription1

File Desc 2

FileDescription2

Extra 1

Extra1

Extra 2

Extra2

Third Party ID

ThirdPartyId

Division ID

DivisionId

File Description 3

FileDescription3

File Description 4

FileDescription4

Create Date (the files create date)

CreateDate

Birth Date

BirthDate

Discharge Date

DischargeDate

Social Security Number

SocialSecurityNumber

Volume Number

VolumeNumber

Unique Barcode

UniqueBarcode

Customer Barcode

CustBarcode

File Description 5

FileDescription5

File Description 6

FileDescription6

File Description 7

FileDescription7

File Description 8

FileDescription8

File Description 9

FileDescription9

Type

Type

Data Flow

End-users start the data flow process by submitting requests into Gimmal Physical using a web browser on a workstation. Based on the submitted request, Gimmal Physical job services will read the database to create and prepare the appropriate files to be transmitted. The files are transferred via Secure FTP protocol and saved on a secure Iron Mountain FTP site using dedicated credentials managed by Iron Mountain and the customer. Iron Mountain’s SafeKeeper system processes these files to initiate transactions with their Record Centers.

Data flow for the Iron Mountain Connector is one-way.

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