Technical Specifications - Iron Mountain Connector
The Iron Mountain connector facilitates the transfer of requests for delivery and pickup of boxes or files between Gimmal Physical and Iron Mountain data centers.
Additional information regarding setting up and using the Iron Mountain Connector can be found here.
File Creation
When requests are submitted to the Iron Mountain sftp site a files with a .ord extension for pickups or deliveries and .add extension for additions are created and posted to the Iron Mountain site. Data to create these files is constructed using the following:
Pickup or delivery files (.ord) – Header Information
Gimmal Physical Source | Iron Mountain Reference |
Customer ID (On Customer tab) | CustID |
District ID (On Customer tab) | DistID |
Address Information (Transit Information tab). If Ship To Code is present it is used instead of address information. | Ship to address information |
Pickup or delivery files (.add) – column mapping for Boxes.
Note: For the most part these fields can be empty as this data is now captured and managed in Gimmal Physical.
Gimmal Physical Source | Iron Mountain Reference |
Customer ID | CustomerNumber |
Box Number (if empty then Barcode will be used) | SkpBoxNumber |
Barcode | CustomerBoxNumber |
Department ID | DepartmentId |
Record Code | RecordCode |
Date From | FromDate |
Date To | ToDate |
Major Description | MajorDescription |
Minor Description | MinorDescription |
Scheduled Destruction Date | DestructionDate |
Destruction Indicator (defaults to U) | DestructionIndicator |
Long Description 1 | LongDescription1 |
Long Description 2 | LongDescription2 |
Long Description 3 | LongDescription3 |
Long Description 4 | LongDescription4 |
Long Description 5 | LongDescription5 |
Long Description 6 | LongDescription6 |
Long Description 7 | LongDescription7 |
Long Description 8 | LongDescription8 |
Extra 1 | Extra1 |
Extra 2 | Extra2 |
Division ID | DivisionId |
Create Date (the boxes create date) | CreateDate |
Event Date | EventDate |
Reference 1 | Reference1 |
Box Hold Code | BoxHoldCode |
Pickup or delivery files (.add) – Item Information (Files)
Gimmal Physical Source | Iron Mountain Reference |
Customer ID | CustomerNumber |
Box Number (if empty then Barcode will be used) | SkpBoxNumber |
Barcode | CustomerBoxNumber |
Department ID | DepartmentId |
Record Code | RecordCode |
Date From | FromDate |
Date To | ToDate |
File Desc 1 | FileDescription1 |
File Desc 2 | FileDescription2 |
Extra 1 | Extra1 |
Extra 2 | Extra2 |
Third Party ID | ThirdPartyId |
Division ID | DivisionId |
File Description 3 | FileDescription3 |
File Description 4 | FileDescription4 |
Create Date (the files create date) | CreateDate |
Birth Date | BirthDate |
Discharge Date | DischargeDate |
Social Security Number | SocialSecurityNumber |
Volume Number | VolumeNumber |
Unique Barcode | UniqueBarcode |
Customer Barcode | CustBarcode |
File Description 5 | FileDescription5 |
File Description 6 | FileDescription6 |
File Description 7 | FileDescription7 |
File Description 8 | FileDescription8 |
File Description 9 | FileDescription9 |
Type | Type |
Data Flow
End-users start the data flow process by submitting requests into Gimmal Physical using a web browser on a workstation. Based on the submitted request, Gimmal Physical job services will read the database to create and prepare the appropriate files to be transmitted. The files are transferred via Secure FTP protocol and saved on a secure Iron Mountain FTP site using dedicated credentials managed by Iron Mountain and the customer. Iron Mountain’s SafeKeeper system processes these files to initiate transactions with their Record Centers.
Data flow for the Iron Mountain Connector is one-way.
