Rule Tokens

This section contains a list of valid tokens that can be used anywhere the rule builder is available, including:

The tokens are separated by Connector/Extension type, with the System Tokens being available regardless of Connector type.

System Tokens

Token	Description
@repo	The repository of the connector. For SharePoint, this value will be SharePoint. If you use the File Share Connector, this value would be FileSystem, for example.
@folder	The name of the item’s parent folder
@file	The name of the item, including the file extension
@record.isRecord	A Record’s Declared status.
@filesize	The size of the file in bytes
@created	The date and time the item was created
@modified	The date and time the item was last modified
@uri	The full URI of the item
@uri_level#	One property for each level of the @uri value. For example, on SharePoint, if @uri started with "https://servername", @uri_level0 would be "servername". The last of these properties will represent the filename and file extension, such as "test.docx".

System tokens are case-sensitive and will not display values correctly unless you enter the token in all lowercase format.

Example: @created not @Created

Note: Gimmal Discover is known as ‘Altitude’ in some Gimmal Records configuration settings.

Token	Description
@altitude.label	The label given to a file.

Token	Description
@dctm.docbase	The DocBase where the document resides
@dctm.docbroker	The DocBroker for the document
@dctm.cabinetid	A list of cabinet IDs where the document can be found
@dctm.cabinetname	A list of the cabinet names where the document can be found
@dctm.objecttype	The documents object type
@dctm.folderid	A list of folder IDs where the document can be found
@dctm.foldername	A list of folder names where the document can be found
@dctm.applicationid	The ID of the application for the document
@dctm.objectid	The version-specific ID of the document
@dctm.chronicleid	The ID for tracking all versions of the document

Token	Description
@ex.from	Sender
@ex.owner	Owner of the mailbox the item is in
@ex.to	Recipients
@ex.cc	CC'd recipients

Token	Description
@fs.owner	The owner of the file from the File System; for example, "Gimmal\Susan"

Token	Description
@prm.containername	The name of the container that holds the physical asset
@prm.assetname	The name of the physical asset
@prm.assetbarcode	The Barcode value of the physical asset
@prm.assetbarcodealternate	The "Alternate Barcode" value of the physical asset
@prm.assetkeywords	The keywords of the physical asset
@prm.assethomelocation	The "Home Location" value attached to the asset
@prm.assetcurrentlocation	The "Current Location" value attached to the asset
@prm.owner	The owner listed for the asset
@prm.containerkeywords	The keywords of a container that holds the physical asset
@prm.assettemplocation	The "Temporary Location" value attached to the asset
@prm.assetchargedout	Status of the asset charged-out/in
@prm.assetchargedoutto	The user that an asset is charged-out to
@prm.assettype	The "Type" value attached to the asset
@prm.locationtype	The "Location Type" value attached to a location asset
Asset metadata	The following asset metadata can be used: Any Custom field (if configured) Title Subject Asset Type Format For specificity, use @repo = physical to only affect physical assets

Token	Description
@sp.library	The title of the SharePoint library that contains the document
@sp.siteurl	The full URL of the root website in the site collection; for example "https://servername/"
@sp.web	The title of the item’s web/site
@sp.weburl	The server relative URL of the item’s web/site, for example "/accounting"
@sp.folderurl	The server relative URL of the item’s parent folder, for example, "/accounting/ap"
@sp.contenttype	The name of the item’s content type
@sp.title	The Title property from SharePoint
@sp.modified	The value for SharePoint’s built-in Modified date ( SPBuiltInFieldId.Modified)
SharePoint Column Display Name	Any SharePoint Column Display Name can be used in Classification Rules