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Rule Tokens

This section contains a list of valid tokens that can be used anywhere the rule builder is available, including:

  • Classification Rules

  • Legal Hold Rules

  • Triggers  

  • Rule Sets

The tokens are separated by Connector/Extension type, with the System Tokens being available regardless of Connector type.

System Tokens

Token

Description

@repo

The repository of the connector. For SharePoint, this value will be SharePoint. If you use the File Share Connector, this value would be FileSystem, for example.

@folder

The name of the item’s parent folder

@file

The name of the item, including file extension

@record.isRecord

A Record’s Declared status.

@filesize

The size of the file in bytes

@created

The date and time the item was created

@modified

The date and time the item was last modified

@uri

The full URI of the item

@uri_level#

One property for each level of the @uri value. For example, on SharePoint, if @uri started with "https://servername", @uri_level0 would be "servername". The last of these properties will represent filename and file extension, such as "test.docx".


System tokens are case-sensitive and will not display values correctly unless you enter the token in all lowercase format.

Example: @created not @Created

Altitude Tokens

Token

Description

@altitude.label

The label given to a file.

Documentum Tokens

Token

Description

@dctm.docbase

The DocBase where the document resides

@dctm.docbroker

The DocBroker for the document

@dctm.cabinetid

A list of cabinet IDs where the document can be found

@dctm.cabinetname

A list of the cabinet names where the document can be found

@dctm.objecttype

The documents object type

@dctm.folderid

A list of folder IDs where the document can be found

@dctm.foldername

A list of folder names where the document can be found

@dctm.applicationid

The id of the application for the document

@dctm.objectid

The version specific ID of the document

@dctm.chronicleid

The id for tracking all versions of the document

Exchange Tokens

Token

Description

@ex.from

Sender

@ex.owner

Owner of the mailbox the item is in

@ex.to

Recipients

@ex.cc

CC'd recipients

File Share Tokens

Token

Description

@fs.owner

The owner of the file from the File System; for example, "Gimmal\Susan"

Physical Records Management Tokens

Token

Description

@prm.containername

The name of the container that holds the physical asset

@prm.assetname

The name of the physical asset

@prm.assetbarcode

The Barcode value of the physical asset

@prm.assetbarcodealternate

The "Alternate Barcode" value of the physical asset

@prm.assetkeywords

The keywords of the physical asset

@prm.assethomelocation

The "Home Location" value attached to the asset

@prm.assetcurrentlocation

The "Current Location" value attached to the asset

@prm.owner

The owner listed for the asset

@prm.containerkeywords

The keywords of a container that holds the physical asset

@prm.assettemplocation

The "Temporary Location" value attached to the asset

@prm.assetchargedout

Status of the asset charged-out/in

@prm.assetchargedoutto

The user that an asset is charged-out to

@prm.assettype

The "Type" value attached to the asset

@prm.locationtype

The "Location Type" value attached to a location asset

Asset metadata

The following asset metadata can be used:

  • Any Custom field (if configured)

  • Title

  • Subject

  • Asset Type

  • Format

For specificity, use @repo = physical to only affect physical assets

SharePoint and SharePoint Online Tokens

Token

Description

@sp.library

The title of the SharePoint List that contains the document

@sp.siteurl

The full URL of the root web site in the site collection; for example "https://servername/"

@sp.web

The title of the item’s web/site

@sp.weburl

The server relative URL of the item’s web/site, for example "/accounting"

@sp.folderurl

The server relative URL of the item’s parent folder, for example, "/accounting/ap"

@sp.contenttype

The name of the item’s content type

@sp.title

The Title property from SharePoint

SharePoint Column Display Name

Any SharePoint Column Display Name can be used in Classification Rules



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