Release Date

March 14, 2022

User Interface Updates

A Records Overview web page was created to provide a more comprehensive summary of a Record with separate tabs for Record Details, Properties, Legal Holds, and Audits.

New Features

Performance Improvements

  • Gimmal Records - Dashboard query performance has been improved

  • Sharepoint Online Connector – Programmatically retries inactive sites

  • Sharepoint Online Connector – Only processing change log entries that have a reconciliation status of "New" or "Error"

  • Gimmal Records – When removing classification from records, all classifications are now removed from the result page.

  • Sharepoint Online Connector - Incremental Classification

SharePoint Online Connector

  • Logging has been added to the Incremental Classification Job

  • Added telemetry around logging jobs

  • Flatten aggregate exceptions before logging

Documentum Connector

  • Title property is a link to DRL in tables

  • URI properties link to DRL

  • Add a Property for the Version Number of the document that was indexed

  • Validation for Web App Entry; Change label to Documentum Web Application Root

  • Changed the label on the Job Configuration screen to display "DocBase - Object Type"

  • Redesigned Global Configuration screen to display and select DocBases and Object Types

Upgrading

The installer for all components can be found on the Gimmal software download site.

Core Service

The core service can only be upgraded from version 5.0. Any previously supported version can be upgraded to 5.0.

It is recommended to stop all connectors before upgrading the core service.

Connectors

Upgrade the connectors after you have upgraded the core service, and before starting the connectors after they have been stopped for the core service upgrade.

The connectors are no longer part of the core installer, and each has a separate ISO to download and install.

End of support update

See Gimmal end of life notifications

Resolved issues

The following issues have been resolved in this release.

ID

Component

Description

Ticket #

53923

Universal File Share Connector

Added ability to configure rl.client_timeout for the UFSC retention service in app.config.

20443

54061

Gimmal Records

Fixed issue where certain characters in record titles were causing the Lifecycle Processing service to fail.

20488

56515

Gimmal Records and Connectors

Fixed issue properly handling files without of range dates.

20439

47523

SharePoint Online Connector

Fixed issue with SharePoint Online Connector service account passwords greater than 18 characters.

19926

59206

SharePoint Online Connector

Removed "Connect Web URL Type" dropdown selection from SharePoint Online Connect App Package installer. Users must now type out their Connector Web URL for any deployment.

00010706

59021

Gimmal Records

Fixed: Records reclassified when Record Class is Closed

00010630

54145

Universal File Share Connector

UFSC Retention Job Optimization

20439

60773

SharePoint Online Connector

Fixes issue where manage record dialog does not load in SharePoint Online when a record URI contains '+'

00011025

62063

SharePoint Online Connector

SharePoint Online Connector bug fixes.  Refactored Async Code

0001185

62369

SharePoint Online Connector

Fixed issue with SharePoint Online Site Registration via API

00011287

59424

Documentum Connector

Gives the user the ability to select what objects can be indexed. Instead of just making dm_email_message object crawlable, this allows for any object types to include/excluded in the crawl

N/A

59422

Documentum Connector

Add ability to create classification rules based on URI levels for Documentum. This allows the connector to behave like SPOC or Universal file share connector to have the path represented in the uri_levels.

N/A

64103

Gimmal Records

Fixed an issue where Destruction Certificate is incorrect if using multiple approval groups on a Record Class.

00011667

65701

SharePoint Online Connector

The SharePoint Online feature In-place Records Management is now enabled by SharePoint Online Connector Service and will remain enabled on newly registered sites.

11726

52007

Gimmal Records

No icons next to Undeclare Vital and Undeclare Superseded

N/A

54207

Gimmal Records

Record URI link needs to be encoded for # signs

N/A

54021

Gimmal Records

Files with % or # in the name are not supported

N/A

55436

Gimmal Records

 Inbox: selecting action from dropdown on an item displays "X"

N/A

55426

SharePoint Online Connector

Values of uri_levels are broken if a # sign is used

N/A

55394

Gimmal Records

Inbox: Submit Approvals icon not appearing

N/A

54952

Gimmal Records

Case files with Manual action not showing in Inbox

N/A

53584

Universal File Share Connector

Install prerequisite failure if .NET Core 5.x installed with .NET Core 3.x

N/A

57529

SharePoint Online Connector

Rows are not being removed from the [SPListItemEntities] table if square brackets are used in the folder

N/A

57172

Gimmal Records

Cannot delete record where URI contains square brackets

N/A

59381

SharePoint Online Connector

Files (in folder restored from the recycle bin) are not shown in Gimmal Records with correct Property values

N/A

59812

Gimmal Records

Audit Entries Constantly Repeating in a Declare Lifecycle Phase

N/A

61159

SharePoint Online Connector

Incorrect @folder token value when a file is in a folder that is not in the root directory of a document library

N/A

60692

Gimmal Records

Case File field empty when click 'Create' for an Event Occurrence (case files do exist)

N/A

62265

SharePoint Online Connector

 ChangeItemLoadForRecordizer assigns null ListItem

N/A

62063

SharePoint Online Connector

Refactoring Async code in SharePoint Online Connector

N/A

62346

SharePoint Online Connector

Find and Fix NullReferenceException in ProcessChangeItemAddUpdateAsync

N/A

62382

SharePoint Online Connector

Failure during recordizing changelogentry ends job processing

N/A

62273

SharePoint Online Connector

Only first 1000 items in a folder are processed when a folder is updated/modified

N/A

62462

SharePoint Online Connector

SQL timeout issue

N/A

62565

SharePoint Online Connector

LVT for Folder ChangeItems

N/A

61159

SharePoint Online Connector

Incorrect @folder token value when a file is in a folder that is not in the root directory of a document library

N/A

63937

Gimmal Records

Title field extends outside of Record Class Records dialog

N/A

61507

Gimmal Records

500 error, clicking the ellipsis in Inbox as a User

N/A

63534

SharePoint Online Connector

Folder query triggers LVTs

N/A

64205

SharePoint Online Connector

Retention Job will process an inactive site

N/A

63139

SharePoint Online Connector

Record Properties don't update in CORE after Moving a folder (with over 1,000 files) from one site to a different site

N/A

61621

Documentum Connector

DocBaseType Pagination Only Shows page 1 of 1000 objects

N/A

65783

Documentum Connector

Fix Save Connection Issues when Creating DB using ISO

N/A

64075

Documentum Connector

UTF8 Encoding (language characters) Displayed Incorrectly in RM

N/A

66164

Documentum Connector

 Fix duplicate object types in UI (label and name display)

N/A

68120

Documentum Connector

Object types with null values (dm_email_message) for custom properties will error out during crawl

N/A

Known issues


The following issues are known to exist at this time.

ID

Component

Description

Workaround

59841

SharePoint Online Connector

Incorrect SharePoint Online Password when deploying SharePoint Online Connector App Package results in "The App Catalog URL is invalid" message.

None.

59825

Gimmal Records

Selecting a Time Zone in "My Preferences" other than UTC may result in times not matching the current user's time.

None.

59540

Gimmal Records

If a user filters their Dispose Inbox on a record class title that contains a # "Submit Approvals" does not work properly. Approvals on these records work when no filter is applied.

None.

60002

Gimmal Records

In some cases, the Search Plugin does not appear in Gimmal Records after initial installation. Perform an IIS reset to remedy.

None.

60459

Gimmal Records

Gimmal Records 5.x may not work in non-SSL configurations.

None.

61099

SharePoint Online Connector

@sp.folderurl @uri @uri_level_x tokens do not contain the '+' sign when '+' sign is used in those parts of the URI in SharePoint Online.

None.

61238

Gimmal Records

In certain cases, where no approvers are set for a Case-Based Record Class, Record Managers can see Case Files ready for approval in the Inbox. However, using the inbox drop-down menu item for "Approve & Submit" does not work.

Add the Record Manager(s) as an approver to the Case-Based Record Class.

63005

Physical Records Management

Permissions for Physical Users are not assigned correctly for Child Containers if "All" checkbox is selected at the root container

None.

65433

SharePoint Online Connector

Manage Record log in "refused to connect" from Chrome

None.

65408

Gimmal Records

Error when removing a custom metadata field from a Container (or an Asset) that is in-use

None.

69217

Physical Records Management

Error when removing a custom metadata field from a Container (or an Asset) that is in-use

None.