Destruction Certificates

The Destruction Certificates option, in the left navigation menu, displays a list of the Destruction Certificates that have been generated. A Destruction Certificate is evidence that information has been securely destroyed. Destruction Certificates are generated for Record Classes that have the Destruction Certificate property enabled. The Destruction Certificate report lists all certificates by default. The report can be filtered by Record Class, Approver, or Date.

To generate a Destruction Certificate, ensure the following:

• Record Classes are configured to allow Destruction Certificates to be generated by enabling the Destruction Certificate property on the Create/Edit Record Class dialog. For more information, see Record Class Properties.

• The disposition action of the lifecycle must require approval.

Note: Only the following actions will generate Destruction Certificates:

• Dispose and Delete

• Dispose and Recycle

If you click on the ellipsis (...) for a certificate, you will see the Destruction Certificate Details as shown below. The View as Report option launches the Destruction Certificate Details Report in the Reporting section and allows exporting of the certificate in a variety of formats.

Please note: The Dispose and Transfer action will not generate a Destruction Certificate as this action does not destroy records.