SharePoint Server Timer Jobs
When you install the SharePoint Connector, there are a number of Timer Jobs that are created. These are necessary for the SharePoint Connector to perform its duties. See the following table for a list of the timer jobs and a description.
Timer Job Type | Description |
|---|---|
Records Management Audit Job | The Records Management Audit Job synchronizes the SharePoint audit log with the Records Management audit log. For each type of SharePoint audit enabled, this job will send any captured audits from SharePoint to Records Management to provide a single audit log for a managed file. |
Records Management Farm Deployment Job | The Records Management Farm Deployment Job pushes required program files to servers in the SharePoint Farm. When a new server is added to the Farm, this job will ensure that all program files are added to the new server. |
Records Management Full Classification Job | The Records Management Full Classification Job crawls every file contained within SharePoint site collections enabled for Records Management and notifies Information Lifecycle of their existence. This job is typically executed upon initial setup of the SharePoint Connector. Although it can be enabled to run on a regular basis, it is disabled by default as it can put a considerable load on the SharePoint Farm. When enabling a new site for Records Management, at that time you will want to run the Full Classification Job. |
Records Management Incremental Classification Job | The Records Management Incremental Classification Job synchronizes all file changes that have occurred within SharePoint site collections enabled for Records Management. |
Records Management Retention Job | The Records Management Retention Job processes approved retention actions for SharePoint items after they have been approved from Records Management. As the Retention Job completes the processing of retention actions, it notifies Records Management of the completion status. The job's status is shown in the Pending Automation section. |
Records Management System Job | The Records Management System Job processes lock and unlock actions for SharePoint items as directed by Records Management. As the System Job completes the processing of retention actions, it notifies Records Management of the completion status. |
Default Timer Job Schedules
These job schedules are the optimized intervals for this timer job, and changing them could affect the overall performance of Gimmal Records Management functions. The following table lists the default Timer Job schedules.
Job | Schedule |
|---|---|
Records Management Audit Job | Every 5 Minutes |
Records Management Farm Deployment Job | Daily between 00:30:00 and 00:30:00 |
Records Management Full Classification Job | Disabled (Monthly - 1st Monday at 00:00:00) |
Records Management Incremental Classification Job | Every 2 Minutes |
Records Management Retention Job | Daily between 20:00:00 and 23:59:00 |
Records Management System Job | Every 2 Minutes |