Release Notes 1
Release Date
March 14, 2022
User Interface Updates
A Records Overview web page was created to provide a more comprehensive summary of a Record with separate tabs for Record Details, Properties, Legal Holds, and Audits.
New Features
Performance Improvements
- Gimmal Records - Dashboard query performance has been improved
- Sharepoint Online Connector – Programmatically retries inactive sites
- Sharepoint Online Connector – Only processing change log entries that have a reconciliation status of "New" or "Error"
- Gimmal Records – When removing classification from records
- Sharepoint Online Connector - Incremental Classification
SharePoint Online Connector
- Logging has been added to the Incremental Classification Job
- Added telemetry around logging jobs
- Flatten aggregate exceptions before logging
Documentum Connector
- Title property is a link to DRL in tables
- URI properties link to DRL
- Add a Property for the Version Number of the document that was indexed
- Validation for Web App Entry; Change label to Documentum Web Application Root
- Changed the label on Job Configuration screen to display "DocBase - Object Type"
- Redesigned Global Configuration screen to display and select DocBases and Object Types
Upgrading
The installer for all components can be found on the Gimmal software download site.
Core Service
The core service can only be upgraded from version 5.0. Any previously supported version can be upgraded to 5.0.
It is recommended to stop all connectors before upgrading the core service.
Connectors
Upgrade the connectors after you have upgraded the core service, and before starting the connectors after they have been stopped for the core service upgrade.
The connectors are no longer part of the core installer, and each has a separate ISO to download and install.
End of support update
See Gimmal end of life notifications
Resolved issues
The following issues have been resolved in this release.
ID | Component | Description | Ticket # |
53923 | Universal File Share Connector | Added ability to configure rl.client_timeout for the UFSC retention service in app.config. | 20443 |
54061 | Gimmal Records | Fixed issue where certain characters in record titles were causing the Lifecycle Processing service to fail. | 20488 |
56515 | Gimmal Records and Connectors | Fixed issue properly handling files without of range dates. | 20439 |
47523 | SharePoint Online Connector | Fixed issue with SharePoint Online Connector service account passwords greater than 18 characters. | 19926 |
59206 | SharePoint Online Connector | Removed "Connect Web URL Type" dropdown selection from SharePoint Online Connect App Package installer. Users must now type out their Connector Web URL for any deployment. | 00010706 |
59021 | Gimmal Records | Fixed: Records reclassified when Record Class is Closed | 00010630 |
54145 | Universal File Share Connector | UFSC Retention Job Optimization | 20439 |
60773 | SharePoint Online Connector | Fixes issue where manage record dialog does not load in SharePoint Online when a record URI contains '+' | 00011025 |
62063 | SharePoint Online Connector | SharePoint Online Connector bug fixes. Refactored Async Code | 0001185 |
62369 | SharePoint Online Connector | Fixed issue with SharePoint Online Site Registration via API | 00011287 |
59424 | Documentum Connector | Gives the user the ability to select what objects can be indexed. Instead of just making dm_email_message object crawlable, this allows for any object types to include/excluded in the crawl | N/A |
59422 | Documentum Connector | Add ability to create classification rules based on URI levels for Documentum. This allows the connector to behave like SPOC or Universal file share connector to have the path represented in the uri_levels. | N/A |
64103 | Gimmal Records | Fixed an issue where Destruction Certificate is incorrect if using multiple approval groups on a Record Class. | 00011667 |
65701 | SharePoint Online Connector | The SharePoint Online feature In-place Records Management is now enabled by SharePoint Online Connector Service and will remain enabled on newly registered sites. | 11726 |
52007 | Gimmal Records | No icons next to Undeclare Vital and Undeclare Superseded | N/A |
54207 | Gimmal Records | Record URI link needs to be encoded for # signs | N/A |
54021 | Gimmal Records | Files with % or # in the name are not supported | N/A |
55436 | Gimmal Records | Inbox: selecting action from dropdown on an item displays "X" | N/A |
55426 | SharePoint Online Connector | Values of uri_levels are broken if a # sign is used | N/A |
55394 | Gimmal Records | Inbox: Submit Approvals icon not appearing | N/A |
54952 | Gimmal Records | Case files with Manual action not showing in Inbox | N/A |
53584 | Universal File Share Connector | Install prerequisite failure if .NET Core 5.x installed with .NET Core 3.x | N/A |
57529 | SharePoint Online Connector | Rows are not being removed from the [SPListItemEntities] table if square brackets are used in the folder | N/A |
57172 | Gimmal Records | Cannot delete record where URI contains square brackets | N/A |
59381 | SharePoint Online Connector | Files (in folder restored from the recycle bin) are not shown in Gimmal Records with correct Property values | N/A |
59812 | Gimmal Records | Audit Entries Constantly Repeating in a Declare Lifecycle Phase | N/A |
61159 | SharePoint Online Connector | Incorrect @folder token value when a file is in a folder that is not in the root directory of a document library | N/A |
60692 | Gimmal Records | Case File field empty when click 'Create' for an Event Occurrence (case files do exist) | N/A |
62265 | SharePoint Online Connector | ChangeItemLoadForRecordizer assigns null ListItem | N/A |
62063 | SharePoint Online Connector | Refactoring Async code in SharePoint Online Connector | N/A |
62346 | SharePoint Online Connector | Find and Fix NullReferenceException in ProcessChangeItemAddUpdateAsync | N/A |
62382 | SharePoint Online Connector | Failure during recordizing changelogentry ends job processing | N/A |
62273 | SharePoint Online Connector | Only first 1000 items in a folder are processed when a folder is updated/modified | N/A |
62462 | SharePoint Online Connector | SQL timeout issue | N/A |
62565 | SharePoint Online Connector | LVT for Folder ChangeItems | N/A |
61159 | SharePoint Online Connector | Incorrect @folder token value when a file is in a folder that is not in the root directory of a document library | N/A |
63937 | Gimmal Records | Title field extends outside of Record Class Records dialog | N/A |
61507 | Gimmal Records | 500 error, clicking the ellipsis in Inbox as a User | N/A |
63534 | SharePoint Online Connector | Folder query triggers LVTs | N/A |
64205 | SharePoint Online Connector | Retention Job will process an inactive site | N/A |
63139 | SharePoint Online Connector | Record Properties don't update in CORE after Moving a folder (with over 1,000 files) from one site to a different site | N/A |
61621 | Documentum Connector | DocBaseType Pagination Only Shows page 1 of 1000 objects | N/A |
65783 | Documentum Connector | Fix Save Connection Issues when Creating DB using ISO | N/A |
64075 | Documentum Connector | UTF8 Encoding (language characters) Displayed Incorrectly in RM | N/A |
66164 | Documentum Connector | Fix duplicate object types in UI (label and name display) | N/A |
68120 | Documentum Connector | Object types with null values (dm_email_message) for custom properties will error out during crawl | N/A |
Known issues
The following issues are known to exist at this time.
ID | Component | Description | Workaround |
59841 | SharePoint Online Connector | Incorrect SharePoint Online Password when deploying SharePoint Online Connector App Package results in "The App Catalog URL is invalid" message. | None. |
59825 | Gimmal Records | Selecting a Time Zone in "My Preferences" other than UTC may result in times not matching the current user's time. | None. |
59540 | Gimmal Records | If a user filters their Dispose Inbox on a record class title that contains a # "Submit Approvals" does not work properly. Approvals on these records work when no filter is applied. | None. |
60002 | Gimmal Records | In some cases, the Search Plugin does not appear in Gimmal Records after initial installation. Perform an IIS reset to remedy. | None. |
60459 | Gimmal Records | Gimmal Records 5.x may not work in non-SSL configurations. | None. |
61099 | SharePoint Online Connector | @sp.folderurl @uri @uri_level_x tokens do not contain the '+' sign when '+' sign is used in those parts of the URI in SharePoint Online. | None. |
61238 | Gimmal Records | In certain cases, where no approvers are set for a Case-Based Record Class, Record Managers can see Case Files ready for approval in the Inbox. However, using the inbox drop-down menu item for "Approve & Submit" does not work. | Add the Record Manager(s) as an approver to the Case-Based Record Class. |
63005 | Physical Records Management | Permissions for Physical Users are not assigned correctly for Child Containers if "All" checkbox is selected at the root container | None. |
65433 | SharePoint Online Connector | Manage Record log in "refused to connect" from Chrome | None. |
65408 | Gimmal Records | Error when removing a custom metadata field from a Container (or an Asset) that is in-use | None. |
69217 | Physical Records Management | Error when removing a custom metadata field from a Container (or an Asset) that is in-use | None. |