Release Notes 3.14

New Features

Retention Schedule Scope
Administrators can now configure the scope of a retention schedule to limit or expand access based on the chosen hierarchical organizational level.

Permanent Withdrawal
New options for Permanent Withdrawal and Permanent Withdrawal and Delete have been added to the Alternate Fulfilment Method to allow items to be permanently moved (i.e. deaccessioned) outside the system of record.
Bulk Create
This feature assists in creating multiple records at once by maintaining identical default details over a configurable number of new records while giving each a new barcode.

Note: Automatic barcode creation must be enabled in Gimmal Physical for this feature to function correctly.

Box Lockdown
An optional setting has been added, allowing boxes to be locked down when transferred to a hub location. This helps to prevent unwanted changes to an item when it is in a location that is designated as a hub.

A number of options have been added to better support organizations that charge for storage.

Hierarchical Billing
For customers who have multi-level organizations, charges can now be aggregated at various levels of the hierarchy, allowing you to pinpoint the level of the organization that should be billed.
Assessment of Storage Charges
This option gives administrators more control over billing by offering a choice to track items stored in hub locations on a daily or monthly cadence. This adds precision to analyzing, invoicing, and reporting of charges.

Find Empty Containers
Options have been added to the Advanced Query screen for container items (e.g. boxes, shelves) which allow users to query for empty items. This includes those that have no associated content, those with checked-out associated content, and those with deleted associated content.

Updated Help Link
Continually updated online documentation and guides can now be directly accessed from the application Help button, replacing the static context-specific help.

Administrators can now directly link their own documentation via the Admin Settings page.
Increase Records per Page Limit
New preference options (200, 500) have been added to the Records per Page limit.
Improved Validation for Range Fields
To assist with reducing data entry errors, additional checks have been added to range fields to make sure the values entered do not violate range field constraints.
Refresh Branding
The color scheme and logos have been refreshed to reflect updated Gimmal branding.

ID	Description
85040	Request comments don't handle special characters
87122	Date calculations do not account for deleted files
88098	Add option to avoid Auto SDD file updates issues with certain scenarios (00017425)
82763	Updates to list values not captured fully in Application History (00016656)
87980	Error searching home page grid with no valid data
88381	Caching issues with services (00019295)
88203	Issues with views when organization is not selected (00019120 & 0019122)
87638	Improper restriction of excessive authentication attempts
87124	Logic Error in creation of home page grid view (00018662)
89003	General Record Schedules not showing without User rights to organization (00019672)
88974	Error trying to submit filter requests to Iron Mountain (00019715)

ID	Description
888329	‘Bulk Create' missing from 'Choose Action’ list in Notification event.
	To see ‘Verbose’ logging in the Application Log, the Gimmal Physical Service will need to be restarted.

ID	Description
n/a	Range fields will no longer support comma delimited lists as values. For example, a value of 1-8, 11-19, 22-34 can no longer be used in a range field.

December 11th 2023

Note: Enabling certain features may require advanced configuration in conjunction with fee-based professional services.