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Release Notes 3.13.1

New Features

Filter Dispositions by Location

This optional feature allows retention batches to be further filtered by location to help make the disposition process more flexible.

Validate and Restrain Date Fields on Import

This optional feature, set at configuration time validates dates against a set of rules for both the UI and Import:

  • ‘Date To’ so it cannot be a future date

  • ‘Cut-off date’ cannot be less than ‘Date To’

  • ‘Date From’ cannot have a value higher than 'Date To.

Import into Many to Many Control

 This feature allows users to leverage the quick description to import data into tables where fields have a many-to-many relationship. This expands the importing process to include multiple boxes to organizations, users, departments and more.

Calculate Box Scheduled Destruction Date for Files with Empty Dates

This feature will handle the recalculation of Scheduled Destruction Dates for boxes by setting the box destruction date to remain empty if any file within the box does not have a destruction date. This will work when files are added, updated or removed from a box.

Please Note:

Starting with the 3.13.1 release, Gimmal Physical will only support import files with UTF-8 encoding.

Bug Fixes




Importing items removes non-English characters in certain conditions (000161722)


Importing not properly reading file encoding type (000161722)


Accession Date update with create at Home Location not working as expected (00016793)


Box transfers done through Bulk Update do not audit the transfer (00016886)


Excel report issues





Removed the option "Remove Unprintable Characters" from the Import screen as part of a fix. This functionality will be covered with the requirements for UTF-8 encoding. Any characters not covered under that encoding will force an import error captured in the logs.

General Availability

June, 26, 2023

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