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Gimmal's Records Management acts as a central hub for managing records and information contained in various content repositories within an organization. By using Records Management, you define the policies that must be applied each repository’s content. Through the use of a single file plan, you can effectively manage the lifecycle of information stored within any repository that is connected to Records Management.

The core Records Management component consists of a web application called the Manager Web and its supporting service called the Lifecycle Processing Service. Within the Manager Web, a Record Manager will create a File Plan that will be used to manage the lifecycle of information contained within various repositories in the organization. To enable a repository to work with Records Management, a connector must be installed onto or beside the repository, which will know how to communicate with both Records Management and the repository itself.

It is this Connector that will communicate to Records Management what information exists in the repository and where it is located. It is then up to Records Management to tell the Connector how long to keep this information and what to do with it at various points in time as specified in the File Plan.